Consulate General of India
Advisory / Important Instructions
The following important instructions are being issued for the
information and necessary action of all concerned:
(i) Emergency Certificate (EC): Till 8/6/2013, 20610 EC
applications were received of which ECs have been made till Sl. No.
12700 and 6372 ECs were issued as on 9/6/2013. In this regard, the
following instructions may be noted for compliance:
(a) In case somebody wants to withdraw his EC application since he has
found his passport, only cases where EC has not been made, may be
entertained. For this, the applicant has to submit his EC token either
with Shri P.K. Jain, Consul (Labour) or Shri Rajkumar, Consul (CW-II).
The Information Desk would he having information of the Sl. No. till
which the ECs have been prepared. Therefore, token only beyond that Sl.
No. would be entertained.
(b) If a person has been issued an EC and also has received his old
passport, then following may be kept in mind:
- In case, he wants to travel to India, he should be advised to travel
on EC only. However, if his ‘exit’ has been stamped on the old passport,
then he should be told to use that for immigration formalities in Saudi
Arabia but for immigration formalities in India, he should carry both
the documents to show to the immigration authorities, since his passport
has already been cancelled in the Indian system.
- In case he wants to work continue working here and his passport is
still valid, then he can work in Saudi Arabia without any hindrance, but
whenever he has to go to India, he should either get a new passport made
or get his EC renewed.
(ii) For final exit: The following protocol has to be followed
for grant of ‘final exit’:
(a) The final exit is only being given in cases where the person is
covered under the Amnesty, either he has been declared as huroob by his
sponsor or his Iqama or work permit have expired and have not been
renewed by the sponsor.
In case the Iqama number is wrong, or he has some pending traffic
violation, legal case against him by the Kafil or any criminal case then
final exit will not be granted until the settlement of the matter. The
procedure for taking the final exit is as follows:
Step 1. The person has to obtain a travel document either his passport
or EC in case he does not have his passport from the Consulate.
Step 2. He has to ensure that his Iqama number/ or his entry number is
Step 3. The person whose Iqama has been issued from Jeddah or Makkah
have to approach the special desk set up for registration for issue of
token number to them in front of the Visa Section where they will be
registered, given a token number and date on which they have to approach
Tarheel (Deportation Centre). The persons who do not have an Iqama but
have their entry number they can also approach the registration desk in
the Consulate and obtain their token number.
Step 4. At Tarheel, after their finger-printing is done, their passports
will be taken by the Consulate staff for checking in the Computer Cell
of Tarheel and if the Computer Cell clears them, the final exit along
with the finger-printing would be stamped on their passports/ECs.
Step 5. They can obtain their EC/Passport from Shri Sulaiman at Counter
Step 6. After the final exit has been stamped, they can purchase a
ticket and go to the airport for return to India.
(iii) For passports/ECs which are returned with objections/remarks
from Tarheel/Passport Office: Some passports/ECs have been returned
with objections/remarks, which could be for following reasons:
(a) The Iqama number is wrong
(b) The case is not covered under Amnesty
(c) The person is wanted in a civil/criminal case
(d) There is a traffic violation fine imposed on the person
(e) The Nakal Malumaat on the new EC/Passport has not been taken - Nakal
Malumaat is basically when a new EC is issued and the Iqama carries the
number of old passport. This has to be corrected at the Tarheel
(Deportation Centre) and the Consulate staff will do this.
Note: all the passports which are received from the Tarheel have
been kept at the special desk set up near the EC Distribution Counter
(Counter No. 14) managed by Shri Sulaiman to return the passports/ECs
along with necessary guidance/instructions in case the applicant want
resubmit the passport/EC after correcting the objections raised by the
(iv) Iqama holders of other regions: The Iqama holders of other
regions have been advised by the Saudi authorities to go to the station
from where their Iqama was issued and to process for exit from those
stations only. In order to facilitate their journey, the Consulate is
giving a Travel Letter (Vargha tarif) from the Community Welfare Wing of
the Consulate at Counter No. 17. However, in case the finger-printing
and final exit has been stamped on the passport/EC then the person can
leave from Jeddah no matter if his Iqama was made from any other station.
(v) Umrah/Haj/Visit Visa over-stayers: For the Umrah/Haj/Visit
Visa over-stayers, the following options are available:
(a) To return back to India for which they have to approach the
Consulate for grant of a token number.
(b) Go to the Tarheel on Tuesday for finger-printing and grant of final
(c) In case the Haj/Umrah/Visit Visa over-stayers who came here before
3rd July, 2008 and want to work under a sponsor, they have to first
approach the Jawazat Office set up near the Dallah Tower in Rehab for
finger-printing and then their Kafils have to undertake their transfer
at the special Passport Office set up at Raghama.
Note: All the Haj/Umrah/Visit Visa over-stayers necessarily have
to have their original passport or photocopy with the entry No. for
final exit. In case they do not have the entry No. then they will have
to obtain it from the Jawazat before proceeding for the final exit.
(vi) For persons who have been issued new passport and want to go on
final Exit: It is important that they get their previous passport
particulars namely, visa, entry no. etc. transferred to the new
passport. For this process is called ‘Nakal Malumaat’ and it is being
done at a special counter set up at the ladies section, Tarheel
Building, Near Dallah Tower, Rehab Dist. Once the Nakal Malumaat is
done, the applicant can approach Tarheel for stamping the final Exit
after obtaining a token at the consulate or for transfer of sponsor i.e.
(vii) For persons who want to know their Iqama no / Entry no.:
(a) In case, if the original passport is available then the entry no. is
given on the passport and final Exit can be processed based on the entry
no. If the validity of the passport is over, then the person will have
to either get his passport renewed or get an Emergency Certificate
(b) If the original passport is not available and the applicant has
passport no. then he will have to register the no. at a special Desk no.
13 set up in the Consulate and the Consulate will try to obtain the
Iqama / entry nos. from the Jawazat and inform them. Forms in this
regard are already at desk No. 13. For outstation applicants, they are
advised to approach their area Jawazat to check about their Iqama /
(viii) For Domestic Workers: They can either go back to their
sponsors or change their sponsors in case their previous sponsors has
declared them Huroob or their Iqama and work permit have expired and
have not been renewed by the sponsor. To check their Huroob status, they
will have to go to Jawazat directly because this facility is available
there. Those who are only on labour visa can check their Huroob status
at the Consulate.
Some Green category companies have also approached us for recruiting
workers, their details and requirements along with the name and other
coordinates of representatives are available on our website.
(ix) Looking for new Employer: The Consulate has arranged a
counter for the representatives of the companies where they sit and
interview the workers approaching us for new company. In case the two
parties agree they can proceed further for transfer of sponsor subject
to other conditions. Till now more than 3000 persons have benefited from
this service and other also advised to use this opportunity. The
Consulate is also planning to organize two Job Fairs on 20th and 27th
June, 2013 for benefit of the Indian community.
(x) Exit from the Airport: We have confirmed from the Officer of
Immigration in-charge of North Terminal and South Terminal at Jeddah
Airport regarding the conditions for travel for final Exit. They have
informed that they only need the proof of bio-metric (fingerprinting)
and final exit stamping on the travel document. It is immaterial whether
Iqama was issued from any outstation areas.
(xi) Issue of new passport if old passport is with Kafil for transfer
of sponsorship: In case a person has been offered an employment by
another sponsor and he does not have his passport, then the Consulate is
issuing new passport in lieu of the old passport treating the old
passport as ‘Lost Passport’ case. The applicants are advised that they
should ensure that either their previous sponsor has declared Huroob
against them or if their Iqama / work permit had expired and the sponsor
has not renewed their Iqama / work permit or the sponsor never made a
new Iqama after the person’s entry into the country, then only transfer
of sponsor (Nakal Kafala) can be undertaken.
Applications for ECs are being filled up free of charge in the
Application Filling Centre at the Consulate.
These applications can be deposited with the officials sitting outside
the room of Shri Raj Kumar, Consul (CW-II), near the entrance.
Help Desk / Information Desk: For knowing about which information
/ procedure has to be obtained / completed on which desk, the person has
to approach Help Desk near the Security Gate, just after entering the
Information about availability of your passport with us or Huroob and
Company’s Nitaqat can be had from the Stage in the Consulate. Huroob
status of those in the domestic sector can be checked from Jawazat.
To know the date of delivery of your EC, please check from the schedules
available with all desks and also pasted on the walls at several places.
Appeal: It is an appeal to all Indian nationals to ensure that
they correct their status before end of Amnesty period i.e. 3/7/2013
or they go back to India if their correction has not been undertaken
before the date. This information may be widely disseminated by all
volunteers, CCWA members, SIBN members and other Indian nationals to all
their brethren for their help.
(Faiz Ahmad Kidwai)